The online report is a powerful tool for analysis: it provides detailed information such as top items, employee performance, the flow of inventory and so much more. 

With this information, you can confidently make the right decisions for improving your business performance.

Points that we will be going through in this article include:

Logging onto Zaps Boss

1. Use the following link to go to Zaps Boss: https://aboss.foodzaps.com/login 

2. On the login page,

    (a) enter your login credentials

    (b) then, click on SUBMIT

3. After successfully logging in, you will be redirected to your Dashboard

Viewing Your Reports

1. Click on Outlet Sales

2. You will be redirected to the Summary page

    Click on any of the report categories to view your reports

Below is a table containing brief explanations of each report category:

Receipt/BillThis category contains data such as gross sales, net sales, tax amount and more. It is most suited for creating various sales reports (hourly, daily, weekly, monthly, etc.)
ItemsThe reports from this category are usually related to the performance of your menu items. Sample reports include Top Selling Items, Popular Items among Members, Cancelled Dishes and more.
Reports in this category are able to show data related to your menu items and the stocks involved in sales of these menu items. It is the most fitting category for finding out the costs spent as well as the profits earned from each item.
InventoryInventory reports are used to keep track of the existing stock in your outlet. Each transaction that affects your stock is recorded into this report.
Clock In/OutThis category of reports will keep a record of your employee's attendance only if the Clock In/Out feature is used. Please refer to the Staff Attendance article to learn more about it.

Creating Reports

To create a report, click on the '+' icon.

Report Templates

Upon creating a report, the Default template is applied to it.

If you would like to use a different template, click on Template.

Then, select your desired template from the drop-down list.

The template has been successfully applied, and you can continue to customize the report as you see fit.

Customizing Reports

We will mainly be using the three following buttons during report customization:


(a) Format cells


For selecting the value whose format you would like to modify

Text align

Used to set the alignment of the data

Thousand separator

For selecting which character will be used as the thousand separator

Decimal separator

For selecting which character will be used as the decimal separator

Decimal places

Used to set the amount of digits that should be shown after the decimal point

Currency symbol

Used to set the symbol that should appear in front of the data (usually used on data that displays money)

Null value
Used to set the character/text that should appear when the value is NULL

Format as percent
If set to true, the percent sign will be displayed at the end of the data

(b) Conditional formatting

When creating a new report, there won't be any default conditions set. 

In order to set one, click on any of the following buttons:

After clicking on one of the buttons, the following condition will appear:

Here's a table explaining each of the options:

Condition (Green)A. To select the value that you would like to set a condition for
B. To set the conditions that must be met by the data before the format can be applied to it

For example:
[All values] [Less than] [10]
These options will apply a format to any data that has a value of less than 10
Font (Blue)For changing the format's:
i. font style
ii. font size
iii. text color and background color

iv. The contents of this text box cannot be modified. It is used to view what the formatted data will look like.
Others (Red)a. Add a new condition
b. Click on APPLY to save your changes; click on CANCEL to discard the changes
c. Delete the condition

Layout Options


Used to determine whether the grand totals should be hidden or displayed (for rows only, columns only or both) 


Used to determine whether the subtotals should be hidden or displayed (for rows only, columns only or both)


For selecting the type of layout to be used:

Compact form
Classic form
Flat form
Yes, expands downwards
Yes, expands to the right
No, all data is already displayed
Grand Total location?
At the bottom
At the bottom
At the top (below the Column's fields)


Compact form

Classic form

Flat form


Fields are used to determine what data is shown in your report. The field option may look different depending on the layout you have chosen:

(a) For Compact form and Classic Form

Fields are selected from All Fields

To use a field, you can either check its checkbox or drag it to Report Filters, Rows, Columns or Values.

Below are some pictures to help you see where each data goes:

For Classic form

For Compact form

(b) Flat form

To show a field for Flat form reports, check its checkbox. 

You can arrange the fields' sequence by dragging them. The field at the top in the Fields menu is also the field furthest to the left in the report.

You can filter out any unwanted data by clicking on the field name.

Lastly, you can come up with your own values by clicking on Add calculated value (for (a)) or the calculator icon (for (b)).

Time Period

The default time period set is Last 7 Days. Therefore, only data collected within the last 7 days will be shown in all the reports.

To change the time period, 

1. Click on the following option

2. Select the time period you're looking for

In this example, This Month is selected

3. The time period has been changed

All data from the current month (February) will be shown

Note: Make sure the report you're working on has been saved before changing the time period, as changing the time period will cause the page to refresh, thus removing any unsaved data

To compare time periods,

1. Click on Add Period

2. Change the time period so that they no longer overlap

Period 1 and Period 2 both have the same time period

The report is working properly now that the dates do not overlap

3. You can now compare data from 2 different time periods

Note: If you have not added the Period field to either Rows or Columns yet, make sure to do so or else you won't be able to see the comparison

Turning a Report into a Chart

1. Click on Charts

2. Select the type of chart you would like to use from the drop-down list

3. Your report has been successfully converted into a chart

Frequency Count
  • Represents "Σ Values"
  • Only one field from "Σ Values" can be shown at a time
  • Can be changed by choosing a different field from the drop-down list in the top left corner

How to reveal the drop-down list for choosing a different Frequency Count

Being Measured
  • Represents the field in Rows
  • If there is a field above "Σ Values" in Columns, it will be represented as categories

  • If there is more than one field in Rows, then it will become expandable (click on '+' to expand; click on '-' to minimize)

  • Every field that isn't in "Σ Values" will become a filter
  • Click on the filter icon in the top right corner to apply your desired filters

Note: To turn the chart back into a report, click on Grid next to Charts

Renaming a Report

You can change the name of a report by typing into the following text box.

Saving a Report

Once you're satisfied with the changes you've made, click on Save! to permanently save the report.

Deleting a Report

To delete an unwanted report, click on the red trash can icon.

A confirmation dialog will appear. Click on Yes, delete it!

A pop up will inform you that the configuration has been saved. Click on OK to close it.

The unwanted report has been deleted and can no longer be found.

Sales by Order No report is no longer there

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